Accessing the Cloud Skills Academy

There are a number of different ways in which you can access the Cloud Skills Academy e.g. through the Apps button of G Suite, or using our Chrome Extension which also flags any new G Suite features in for the application you are currently using.

  • To access the Academy from the Apps button, click on the Apps button on any G Suite screen, then click on More. Click on the Cloud Skills Academy icon under Even more from Google to launch the Academy.
      

      
  • The Cloud Skills Academy Chrome Extension provides app-specific help in Google Apps. Once added, the extension icon can be clicked from any G Suite screen to view key help categories and topics for the application you are currently using: Email, Calendar, Drive. Docs or Sites. The extension icon will also inform you when a new feature is available in G Suite, with a link to learn more in the Academy in a single-step.
      


Click on the tabs below to find out more setting up each access option:

The Apps button

To ensure you can access the Cloud Skills Academy directly from within G Suite, via the Apps button, the Academy will need to be added to G Suite via the Marketplace.

To enable the Cloud Skills Academy within G Suite:

  • Ensure you are logged onto G Suite
  • Visit the G Suite marketplace at http://www.google.com/enterprise/marketplace
  • The G Suite Marketplace will launch. Type Cloud Skills Academy into the Search box along the top of the screen, then click on the Search all Marketplace button 

     
    Search
     

  • Click on the first listing found - this will be for Cloud Skills Academy: E-Learning for G Suite
  • Click on the Add it Now button on the right-hand side of the screen

     
    Add it now
     

  • You will be presented with the terms of the Academy - click on I agree, Continue.
  • The Cloud Skills Academy will be added to your domain - click on the Sign in Now link to access the Academy 
     
    Sign in
     

Once the Academy has been added to G Suite, you will be able to log onto the Academy using the following steps:

  • Ensure you are logged onto G Suite e.g. Mail, Calendar or Docs
  • From any G Suite screen, click on the Apps button and click on More
  • Choose Cloud Skills Academy 

     
    Apps button
     

  • When you log on to the Academy for the first time, you will be asked to share some information from your G Suite account. Click on the Accept button to continue. 

     
    Security

    The Cloud Skills Academy will launch and the home page will be displayed.

Chrome Extension (Administrators)

There are two ways in which you can add the Cloud Skills Academy Chrome Extension:

  1. By using Chrome GPOs to deploy the extension. This will allow all users to see the extension in their browser without the need to sign into Chrome. Users will not be able to disable the extension on their browser. 
  2. By using the Chrome Management Settings in the G Suite Admin Console. If the extension is deployed in this way, users will have to log onto Chrome in order to see the extension.

 
Note: 
If you do not wish to deploy the extension across the organisation, your users may still enable the extension manually on their own browser. 

Method 1: Adding the Chrome Extension using Chrome GPOs

If you users will not be signing into Chrome you can use Chrome GPOs to deploy the Cloud Skills Academy chrome extension to them.

Before you begin:

  1. Download the Chrome for Business MSI to allow for admin installs. Click on Accept and Install to download the MSI file after clicking on the link
  2. Download the Chrome GPOs

 
In Windows, there are two types of policy template available - an ADM and an ADMX template. You will need to verify which template type you can use on your network:

  • Deploy the Chrome MSI to your users through your normal software deployment methods
  • On a domain controller, run Group Policy Management Editor
  • Navigate to Local Computer Policy > Computer Configuration > Administrative Templates
  • Right-click over Administrative Templates and choose Add/Remove Templates
     

    Add/remove template
     

  • With chrome.adm selected, click on Open

     
    Open
     

  • Click on Add to add the template

     
    Add to template
     

  • Once complete, a Google / Google Chrome folder will appear under Administrative Templates. If you added the ADM template on Windows 2008, it will appear under Classic Administrative Templates / Google / Google Chrome:

     
    Template
     

  • Navigate to Google > Google Chrome > Extensions within Group Policy Management Editor
  • Open the Configure the list of force-installed extensions policy

     
    Extensions
     

  • Choose the Enabled radio button
  • Click on the Show button

     
    Show
     

  • Click on Add
  • Enter jlalebjldjpjdpflobojnbnddoafmgdo;https://clients2.google.com/service/update2/crx and click on OK

     
    Enter URL
     

  • Click on OK
  • Click on OK again
  • To force a Group Policy update on the user's machine open an administrative command prompt and type gpupdate /Target:Computer /Force - this may require a computer restart.

 
You can check that the extension has been deployed successfully by browsing to chrome://extensions. In the following screenshot we can see that the extension has been forced out as the user is unable to disable or remove it from Chrome:

 
Extensions

You can also see which policies are applied to Chrome by browsing to chrome://policy.

 
Extensions
 

2: Adding the Chrome Extension using the G Suite Admin Console

To enable the Cloud Skills Academy Chrome Extension for all users in your domain:

  • In the G Suite Email screen, click on the Settings cog and choose Manage this Domain or browse to https://admin.google.com

     
    Manage

  • Click on Settings along the top of the screen
  • Click on Other Google Services icon in the Admin console. If this does not appear by default, click on More Controls along the bottom of the screen, then click on Other Google Services

     
    Services

  • Click on Chrome Management
  • Click on Advanced Settings
  • Next to Pre-Installed Apps and Extensions, click on Manage pre-installed apps

 
Manage pre-installed apps

  • Click on Chrome Web Store on the left-hand side of the dialog box
  • Click in the search bar, type Cloud Skills Academy and press [Return]
  • Click on the Add link next to Cloud Skills Academy

     
    Add
     

  • Click on Save
  • Click on Save Changes along the bottom of the Setting screen of the control panel

     
    Save 

Please note that extensions installed in this way cannot be used in Incognito mode.

The next time your users log onto Chrome, or if they are already logged in, the next time the policy sync runs, the Cloud Skills Academy extension will be added to their browser automatically.

Chrome Extension (End Users)

If the Cloud Skills Academy extension has been enabled by your Administrator, you will see the icon along the top of all G Suite screens - Mail, Calendar, Drive, Docs and Sites.

 
Icon

If the icon does not show on your screen, you may need to sign into Chrome to view the icon.

To sign into Chrome:

  • Click on the menu in the top-right corner of the browser window and choose Sign In to Chrome
  • Enter your G Suite password, then click on Sign In

     
    Sign in
     

  • If you are signing in for the first time, choose how you would like any apps, bookmarks, history items, etc. to be used with your account. You can choose to Create a New User that won’t include any existing settings, or to link all current settings with your Chrome account.

     
    Sign in options  

 
You will see your email address in the top-right corner of the screen, to show you are now signed into Chrome.

 
Signed in

 
If your Administrator has enabled the Cloud Skills Academy extension for users signed into Chrome, you will see the icon along the top of all G Suite screens:

Icon

Adding the Cloud Skills Academy Extension

 
If you don’t see the extension icon, you can add it manually as follows:

  • Access the Cloud Skills Academy via www.cloudskillsacademy.com or by clicking on the Apps button, clicking on More and choosing Cloud Skills Academy 

     
    Apps button
     

  • The Academy will read that you don’t have the Chrome extension and will present a button to add it now. Click on the Add it Now button

     
    Add it now
     

  • Click on Add to confirm you wish to add the extension:

     
    Add
     

  • You will be notified that the extension has been added to Chrome: 

     
    Added  

 
When you return to Mail, Calendar, Drive, Docs or Sites, the Cloud Skills Academy icon will show along the top of the screen:

 
Icon